Contactor Info Meeting

Steamboat Springs Roadway Improvements
Mount Werner Road & Steamboat Blvd. Roundabout

Informational Meeting Agenda - October 20, 2020 at 1:00 PM


PROJECT DETAILS: (See below for Meeting Agenda)

  1. Project Team:
    • City Project Manager: Danny Paul, City of Steamboat Springs
    • Project Design Engineer: Chris Rundall, Baseline Engineering
    • Construction Management: Katie Goodwin, TRC Companies
    • Electrical Design Engineer: Andy Wilder, Wilder Engineering
    • Landscape Architect: Mike Campbell, MGC Design, Inc.
    • City Public Relations Officer: TBD
    • Contractor: TBD
      • Partners:
        • URAAC and Steamboat Springs Redevelopment Authority
        • Public Utility Providers: Yampa Valley Electric, Mt. Werner Water, Comcast, Centurylink and Atmos
  2. Project Overview:
    • Improvement on intersection of Mount Werner Road & Steamboat Blvd
    • Roundabout Intersection Project:
      • Partial double lane roundabout (Steamboat’s biggest)
      • Sanitary sewer re-alignment
      • Stormwater upgrades and replacements including large diameter pipe installation, and inlets/outlet structures
      • Grading for re-constructed roadway slope,
      • Streetscape – sidewalks, trees, lighting
      • See handout for draft Schedule of Quantities
  3. Project Schedule/Sequencing
    • 2020/21 Fall/Winter Design & Bidding
      • Contractor Input Meeting October 2020
      • 90% Design November 2020
      • Construction Documents February 2021
      • Easement Acquisitions February 2021
      • Advertise February 2021
      • Award March 2021
    • 2021 Construction:
      • Notice to Proceed April 2021
      • Utility Coordination March to November 2021
      • Construction April to October 2021
      • Punch List & Closeout October 2021


AGENDA ITEMS: This meeting has been publicly advertised and is open to the public

  1. Project Overview & Introduction....................................................................................1:00pm
    • Introductions and Project Overview
    • Intent of the meeting
    • Funding structure for the project
    • Easement acquisitions
    • Traffic control / access expectations
  2. Review of Design Development Plans............................................................................1:20pm
  3. Construction Phasing & Sequencing...............................................................................1:30pm
    • See plan sheet for conceptual phasing/sequencing
    • We appreciate feedback from contractors regarding construction phasing/sequencing with consideration to project schedule and challenges.
      • Are there advantages to milling and paving all at once?
      • How will culvert installation be phased to accommodate spring runoff?
    • Culvert installation:
      • Water control and diversion
      • Utility supports
      • Sequencing
    • Utility provider coordination and relocation plans
  4. Construction Schedule...................................................................................................... 1:45pm
    • We appreciate feedback regarding construction duration. We anticipate this work may be completed in one summer construction season, approximately 6 months.
  5. Construction Staging Areas & Easements...................................................................... 2:00pm
    • We are seeking feedback on the property acquisition size/areas shown in the design plans.
    • Review of temporary construction easements.
    • From a staging standpoint, what is desired to most efficiently facilitate the execution of this work? How many staging locations? How large of an area is needed for a project of this scale? What is the minimum (least efficient) and maximum (most efficient) staging area desired?
    • Detour routes for peds/bikes
  6. Project Challenges......................................................................................... ……………..2:15pm
    • Identified Challenges:
      • Road closures and traffic routing during construction of 2-60-inch stormwater pipes
      • Maintaining safe and stable surfaces at grade changes between construction phases
      • Minimizing tree and other vegetation removal adjacent to residential properties.
      • Safe access routes for pedestrians and bicyclists
    • Pre-cast lead times
    • What challenges do you see with this project (constructability, traffic/pedestrian control, staging, etc.)?
    • What have we missed?
  7. Open Discussion................................................................................................................ 2:30pm
  8. Schedule Next Contractor Info Meeting……………………………………………………..2:55pm


ATTACHMENTS

  1. Site Plan (from DD)
  2. Ownership Map (from DD)
  3. Other Selected sheets: Culvert replacement, Utilities, Road Profiles (from DD)
  4. Phasing plan (from DD)
  5. Draft bid schedule / SOQ’s (from DD)


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