Contactor Info Meeting

Steamboat Springs Roadway Improvements
Mount Werner Road & Steamboat Blvd. Roundabout

Informational Meeting Agenda - October 20, 2020 at 1:00 PM

PROJECT DETAILS: (See below for Meeting Agenda)

Project Team:
- City Project Manager: Danny Paul, City of Steamboat Springs
- Project Design Engineer: Chris Rundall, Baseline Engineering
- Construction Management: Katie Goodwin, TRC Companies
- Electrical Design Engineer: Andy Wilder, Wilder Engineering
- Landscape Architect: Mike Campbell, MGC Design, Inc.
- City Public Relations Officer: TBD
- Contractor: TBD
  - Partners:
    - URAAC and Steamboat Springs Redevelopment Authority
    - Public Utility Providers: Yampa Valley Electric, Mt. Werner Water, Comcast, Centurylink and Atmos
Project Overview:
- Improvement on intersection of Mount Werner Road & Steamboat Blvd
- Roundabout Intersection Project:
  - Partial double lane roundabout (Steamboat’s biggest)
  - Sanitary sewer re-alignment
  - Stormwater upgrades and replacements including large diameter pipe installation, and inlets/outlet structures
  - Grading for re-constructed roadway slope,
  - Streetscape – sidewalks, trees, lighting
  - See handout for draft Schedule of Quantities
Project Schedule/Sequencing
- 2020/21 Fall/Winter Design & Bidding
  - Contractor Input Meeting October 2020
  - 90% Design November 2020
  - Construction Documents February 2021
  - Easement Acquisitions February 2021
  - Advertise February 2021
  - Award March 2021
- 2021 Construction:
  - Notice to Proceed April 2021
  - Utility Coordination March to November 2021
  - Construction April to October 2021
  - Punch List & Closeout October 2021

AGENDA ITEMS: This meeting has been publicly advertised and is open to the public

Project Overview & Introduction....................................................................................1:00pm
- Introductions and Project Overview
- Intent of the meeting
- Funding structure for the project
- Easement acquisitions
- Traffic control / access expectations
Review of Design Development Plans............................................................................1:20pm
Construction Phasing & Sequencing...............................................................................1:30pm
- See plan sheet for conceptual phasing/sequencing
- We appreciate feedback from contractors regarding construction phasing/sequencing with consideration to project schedule and challenges.
  - Are there advantages to milling and paving all at once?
  - How will culvert installation be phased to accommodate spring runoff?
- Culvert installation:
  - Water control and diversion
  - Utility supports
  - Sequencing
- Utility provider coordination and relocation plans
Construction Schedule...................................................................................................... 1:45pm
- We appreciate feedback regarding construction duration. We anticipate this work may be completed in one summer construction season, approximately 6 months.
Construction Staging Areas & Easements...................................................................... 2:00pm
- We are seeking feedback on the property acquisition size/areas shown in the design plans.
- Review of temporary construction easements.
- From a staging standpoint, what is desired to most efficiently facilitate the execution of this work? How many staging locations? How large of an area is needed for a project of this scale? What is the minimum (least efficient) and maximum (most efficient) staging area desired?
- Detour routes for peds/bikes
Project Challenges......................................................................................... ……………..2:15pm
- Identified Challenges:
  - Road closures and traffic routing during construction of 2-60-inch stormwater pipes
  - Maintaining safe and stable surfaces at grade changes between construction phases
  - Minimizing tree and other vegetation removal adjacent to residential properties.
  - Safe access routes for pedestrians and bicyclists
- Pre-cast lead times
- What challenges do you see with this project (constructability, traffic/pedestrian control, staging, etc.)?
- What have we missed?
Open Discussion................................................................................................................ 2:30pm
Schedule Next Contractor Info Meeting……………………………………………………..2:55pm

ATTACHMENTS

Site Plan (from DD)
Ownership Map (from DD)
Other Selected sheets: Culvert replacement, Utilities, Road Profiles (from DD)
Phasing plan (from DD)
Draft bid schedule / SOQ’s (from DD)

Consultation has concluded